maia_bob: OTW Logo with text "OTW Board 2013 (wtfpolarbear)" (OTW Board WTF)
378 emails this week of which 244 are labeled OTW - !General and 90 are labeled OTW – Board. My calendar says ~7 hour week.

The Meta thing still looks the same, we're in stages 4-5.

The fundraising drive was most excellent and getting DevMem's updates throughout the drive was very interesting. I believe sanders is going to do a write-up about donor patterns which I look forward to and will link when it happens. Thank you to everyone involved :D
  • Between April 3 and 9
  • We received 2,054 individual donations
  • Totaling US $ 53,243.99

The Annual Report is that -> <- much closer to being finished and RECRUITING IS NOW OPEN \o/ Ahem. This is now a significantly more organised process and a GREAT BIG thank you to VolCom for masterminding it.

There was a Board meeting. The Open session was updates about the membership drive, VolCom recruitment opening, Tag Wranglers have some interesting and useful suggestions for improving the wrangler and user experience, and Directors and Officers insurance is officially renewed (I hear the paperwork is substantial). The Closed Board session was productive, we agreed on some stuff I shan't be talking about, worked out who was going to write some stuff we need written, discussed some future plans I can't talk about, briefly tangented to talk about whether 'guys' is now gender neutral, then talked about some other future things one of which I shall be following up.

We have launched a joint Board-VolCom committee chair discussion group for general support and self-improvement (first discussed about five weeks ago) and the first round just started. I hope it is useful.

There was liaisoning, loitering in chat, and trying to explain Quokka to non-Australians. I am mildly disappointed "Quokka" does not appear in DW spell check :p
maia_bob: Me posing on a pink canon (Default)
599 emails this week of which 462 are labeled OTW - !General and 78 are labeled OTW – Board. My calendar says ~9 hour week.

The Meta thing still looks the same.

Many of the emails counted above relate to the OTW April fundraising drive! If you're in a position to contribute financialy now is an excellent time to do so! Not that you can't donate any time ;p
Fandom Is Love: Organization for Transformative Works Membership Drive, April 3-9

My younger woofer totally supports the OTW

In other exciting news we're been powering through the financials in preparation for the Annual Report. I like knowing what kind of shape we're in very much and statements of financial performance are almost as good as charts. *does the geeky stats dance*

Once the numbers are out in public, I'll talk about them a bit here - are people interested?
maia_bob: OTW Logo with text "OTW Board 2013 (wtfpolarbear)" (OTW Board WTF)
393 emails this week of which 276 are labeled OTW - !General and 52 are labeled OTW – Board. My calendar says ~16 hour week (I have a spreadsheet and a chart - I aspire to things levelling out at some point)

The Meta thing now looks more like this:
  1. Decide we're going to do it AKA talk for ages then come to a decision (we did this)
  2. Discuss it a lot internally (we have been doing this)
  3. Publish the proposed revised Terms of Service (ToS) for people to comment on (draft public post being worked on so happening in the not too distant future)
  4. Discuss people's comments and feedback and revise again (after 3.)
  5. Depending on people's comments, like, if people all say 'hey, it should be more like this' and everyone seems to agree and we think it looks good too then we might be able to go straight to 6. or we might need to do 2-4 again.
  6. Publish the Terms of Service (ToS), make changes to the Abuse and Support policies so they match the Terms of Service.
  7. Make a Design for Meta on the AO3 and plan when to make code changes. This will probably take a while, we need to have 1-6 first PLUS we have limited coder resources AND we prioritise improving and fixing performance over new features - even very important ones. *loves on AD&T*

That thing I can't talk about that I didn't talk about last week or the week before that got approved and communicated internally is now being set up which is exciting (for me). Maybe one day I can talk about it ;)

I also chaired the Open Board meeting which was committee updates (next DevMem drive, what the next org-wide meeting topic should be, timetable for feedback on annual report draft, and me asking if ppl would be interested in a committee chair discussion group for general support and self-improvement. Point the last was later gently brought to my attention as a thing that VolCom plans to do so I have apologised for toe-stepping and offered my energy to support their plans *apologises again*

The Closed Board meeting was amazing, we talked about important things like “what would Axl Rose do” (Me, I live by What Would Modesty Blaise Do) and talked about Meta *points at checklist above* and what step seven might look like. I learned more about what the Category Change Workgroup is doing (yay Cat Change!) Then we had a long talk about feelings, mine in particular, how Boarding is working out for me and how I perceive the things that we’ve done. I appreciate how willing the Board is to talk to me about these kind of things, and to share experiences and perceptions. I am always aiming to create a safe enough space that people will talk to me, and trust me enough to share what’s going on for them* and I’m so glad the Boardroom is turning into one of those spaces.

FYI: the Board chatroom tag is “Group hug Time!”

*If I'm not and you can find a way to tell me I will always listen, and I will try to fix it.
maia_bob: Me posing on a pink canon (Default)
422 emails passed through my account this week, of which 320 were tagged OTW – !General and 126 were tagged OTW – Board. My calendar says 20 hours spent doing Org stuff this week – emails, meetings, chats, reading. I am going to pretend it is accurate because it makes me feel better about my time management skills and my weekend :p

The Board meeting was at 4am, I slept then read the transcript instead. This also happened for AD&T and DevMem *waves from the past*. I went to 1, count ‘em ONE actual meeting which was Wiki, where I got to see the team in action - all planning-ey and focused.

My Manifesto
went up on the OTW blogs, and a correction has been made for which I owe an apology to everyone who worked hard to form the Tag Wrangling Committee.
  • I would very much like to convey my gratitude that people felt comfortable enough to correct me, that I in no way intended to diminish or obscure the vast amount of work done by these people, and that I apologise for any hurt feelings and will try to be more considerate in future.
Updatey stuff in more detail
  • Board: I’m reading Still Willing to Serve results compiled by the fabulous VolCom; we discussed some tools, accounts and spending approved; there was some ferocious and heartfelt discussion about stuff I cannot talk about at present; some procedural stuff designed to make things flow better; a volunteer to write me drabble(s) based on the terrible fact that my name is occasionally spell-checked to Mafia Bubonic; and a lot of emails.
  • AD&T is deep in deploy planning (as always) but also planning an ‘interlude’ in May(ish) which would involve dedicated cross-committee communication and long term planning as well as my favourite goal: clean up some organizational cruft and infuse everything with the green-apple smell of sunshine and spring and rainbows.
  • DevMem is planning too, as is Wiki but I’m not sure how much of that is shareable so I shall err on the side of discretion for now.

Other stuff included trying to find a personality / communication style tool I was introduced to some years ago and failing but finding something close enough (I am totally Blue and would rank them Blue - Orange - Green – Gold). I also revisited Hofstede’s Cultural Dimensions – you can compare your country to another country!

Sometimes I hit communication problems and I’m thinking having a process where we can stop, tell people what we need, ask what they need, and THEN try to work through issues might make some things better. Plus I want people to get more into the habit of talking about how they feel, and how they are experiencing our meetings / chats / processes so we can spend less time on misunderstandings and more time on pictures of kittens and Org stuff.
maia_bob: Me posing on a pink canon (Default)
Kristen, fellow boardmember and chair of Devmem and I got together to agree on our Board Liaison Agreement. This was pretty easy, we stole Finance’s from last year and tweaked it to meet our needs. Mostly this is about who does what, when and how we communicate, which I can see being very useful as starting point to this liaising gig.

We've talked goals for the year and how to go about making them achievable and this is a subject of great interest to us! Those goals will further develop as DevMem works on them. they are not unusual goals, they have to do with good planning, and communication and being able to pass things on over time. I like these kinds of goals :)

I also clearly haven't donated recently enough because I've become aware that one of the donation premiums is a kudos water bottle which I am now eying lovingly from afar *logs into PayPal*.
OTw Kudos Waterbottle


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